COVID-19 Safety Plan
As of January 5, 2020
Changes made to: Section 3 (see text in blue)
Please note our Safety Plan is subject to change due to Place des Arts policy changes and/or updated information from the provincial health authorities.
Place des Arts’ (PdA) COVID-19 Safety Plan has been developed in consideration of Education, Offices, Recreation, Museum/Gallery protocols as per the BC Ministry of Health, Fraser Health Authority, WorkSafe BC, the BC Ministry of Education and the BC Parks and Recreation Association.
- Guidelines for Students and Visitors*:
*Visitors to PdA include members of the public: parents/guardians, exhibiting artists, delivery personnel, PdA collaborators/supporters, venue renters, etc.
- All students and visitors are asked to self-assess before entering the PdA building. Students and visitors should not enter if they are experiencing any COVID-19 symptoms (e.g., fever, chills, cough or worsening chronic cough, shortness of breath, sore throat, runny nose, loss of sense of smell or taste, headache, fatigue, diarrhea, loss of appetite, nausea and vomiting, and/or muscle aches).
- All students aged 18 years and up, and the parents/guardians of students under the age of 18 years, who are registered for in-person classes, lessons, or rehearsals, must complete a Student Screening Questionnaire webform on the morning of, or up to two hours before, the student will enter the PdA building, or any authorized satellite site hosting PdA programs (“Facilities”). The webform can be accessed from the bottom menu of the PdA website.
- Upon arrival, students, or parents/guardians of students, will be asked to verify that their Student Screening Questionnaire has been completed by showing their confirmation email.
- All students and visitors are required to wear a mask in our facilities at all times. (Masks are available for purchase at the Check–In and Registration Desks)
Note: Students and visitors who are unable to wear a mask due to a psychological, behavioural or health condition, or a physical, cognitive or mental impairment are exempt from this policy. Visitors, please inform the staff person at the Check-In Desk if you are exempt. Students, please email email@example.com to notify us of your exemption and we will notify your teacher.
- Students and visitors must enter through:
- the Brunette Avenue main front entrance; OR
- the underground Parkade entrance.
Students attending classes at Evergreen Cultural Centre, or any other satellite site hosting PdA programs, will be provided with separate instructions prior to the start of their class.
- ALL students and visitors must report to the Check–In Desk on the main floor.
- Students and visitors are asked to sanitize their hands upon arrival.
- Due to limited space, we ask that only one parent/guardian accompany student(s) in the facility.
- The occupancy limit has been posted on the door of each classroom. Please adhere to the posted limits.
- The designated waiting area has limited capacity. Please adhere to the posted capacity limit.
- Students are required to keep all belongings together in one bag. Bags are to be placed in room-specific designated areas.
Please follow social distancing and hygiene guidelines from the public health authorities:
- Avoid touching your face.
- Cough and/or sneeze into a tissue or your elbow crease.
- Maintain a physical distance of at least two metres (six feet) between yourself and others.
- Wash your hands for at least 20 seconds or use hand sanitizer immediately after activities including, but not limited to:
- handling food and drink;
- using the washroom;
- when your hands are visibly dirty.
2. PdA’s Additional Safety Measures and Modifications:
- PdA will limit and monitor the building’s capacity and use floor markers and signage to manage pedestrian traffic flow and prevent congestion.
- Hand sanitation stations have been placed throughout the building. We encourage family groups (max. two people) coming in to register/attend programs or to view the exhibitions and Artisan Shop to stay together.
- Transparent barriers have been installed at the Check-In and Registration Desks. Floor decals indicate appropriate spacing for patrons.
- Limited public seating is available in the Atrium. Please adhere to the posted capacity limit.
- Public washrooms are available to students and visitors only.
- Students and visitors are not permitted in the kitchen and café areas.
- Food items are not available for sale at this time.
- If food items are brought to PdA, patrons are required to take leftovers and containers with them.
- All PdA employees, self-employed contractors and volunteers (“Workers”) are required to complete a health declaration prior to entering PdA for work purposes.
3. Safety Measures and Modifications for our Arts Education Programs (includes music, visual and literary arts, theatre, dance and yoga):
- PdA will continue to provide a wide variety of arts education programs online and options to transition to online learning.
- In-person lesson and class sizes have been reduced to accommodate social distancing requirements. Instructors moderate the movement of students in/out of classrooms and within the classroom (e.g., by spacing students out).
- Lesson and class times have been staggered to avoid crowding and to allow for cleaning and sanitizing between classes.
- Rooms used for visual arts, music and theatre have been configured to provide at least two meters between students. Additionally, transparent barriers have been installed in visual arts, ceramic arts and music classrooms.
- A portable full-length transparent barrier is placed between rehearsing students in theatre arts classes.
- Employees and instructors will follow classroom and program-specific (e.g., dance, visual arts, ceramics, music, theatre) safety and cleaning protocols.
Dance and yoga specific:
- Rooms used for dance and yoga have been configured to ensure at least 7 square metres per person in the class including the teacher and if required, the classroom assistant.
- Equipment has been numbered (e.g., ballet barres) for student use to ensure appropriate physical distancing and to avoid contact between students.
- Dance/yoga instructors will refrain from exercising during class, roaming around the classroom and providing hands-on corrections.
- Dance/yoga instructors will avoid raising their voices or use a microphone, and ensure music is kept at a low volume to reduce singing or shouting.
- Dance/yoga students are required to follow instructors’ directions when entering and exiting the studio (e.g., students will be invited into class and dismissed from class one at a time to avoid crowding).
- Dance/yoga students must bring their own towel or mat if doing floor work.
- The doors of rooms used for dance and yoga will be opened to improve air flow between classes. Please respect the signage/temporary door barriers and allow our employees and instructors to clean, disinfect and reset the rooms for the next class.
4. Personal Protective Equipment (PPE):
- All students and visitors are required to wear a mask in our facilities at all times. Note: Students and visitors who are unable to wear a mask due to a psychological, behavioural or health condition, or a physical, cognitive or mental impairment are exempt from this policy. Visitors, please inform the staff person at the Check-In Desk if you are exempt. Students, please email firstname.lastname@example.org to notify us of your exemption and we will notify your teacher.
- Workers will wear a mask and/or gloves when in close contact with students or visitors (e.g., administering first aid).
- Instructors will wear a mask, and a protective face shield when when within two metres of students.
5. Cleaning Protocols:
- PdA cleaning staff follow BC Ministry of Health guidelines for cleaning and disinfecting our facility. This includes a two-step cleaning procedure for soiled areas: initially, a thorough cleaning using a neutral cleaner and then a secondary cleaning using an approved disinfectant.
- Cleaning protocols specific to classroom activities and equipment have been established and will be followed.
- High-touch surfaces in common areas will be cleaned often. A list of high-touch surfaces has been created and staff track cleaning and disinfecting in a daily log.
6. Sickness Policy and Procedure:
If a student or visitor arrives at PdA ill or with COVID-19 symptoms, or becomes ill and/or exhibits COVID-19 symptoms while at PdA, PdA employees will take the following steps:
- Separate the symptomatic individual to an isolated area or a room with good airflow (e.g., where windows can be opened). If not already wearing one, the ill individual will be asked to put on a mask.
- Where possible, all PdA employees will maintain a two-metre distance from the ill individual and wear a mask and/or protective shield.
- The employee will stay with the ill individual and fill out the PdA Incident Report. This information may be necessary if the ill individual later tests positive for COVID-19.
- If applicable, the employee will inform the individual’s emergency contact to pick them up as soon as possible. Symptomatic/ill individuals should avoid taking public transportation if possible.
- The employee will contact 811 or the local public health unit to notify them of a potential COVID-19 case and seek further input.
- Other students or visitors in close contact with the symptomatic individual will be notified and asked to monitor their health and to report any concerns to their healthcare provider.
Students and visitors with symptoms associated with COVID-19 may only return to PdA:
- After self-isolating for a period of a minimum of 10 days from the onset of symptoms and until symptoms resolve, whichever is longer; or
- Once they receive medical authorization to leave their home.
Note: If the student or visitor’s symptoms are due to allergies or other pre-existing medical conditions, the student or visitor will be required to provide a doctor’s note before returning to PdA.
7. Liability waiver required
- To participate in an in-person class or private lesson, students, or parents/guardians of students under 18, will be required to agree to our 2020/2021 In-Person Class/Lesson Waiver at the time of registration.
- When you register in-person or by phone, our registration staff person will read the waiver statement to you. Once you provide verbal consent, the Registration Clerk will check the waiver consent box in our system that confirms you understand and agree to the waiver. A confirmation of your agreement to the waiver will be included in your registration receipt.
8. Student Screening Questionnaire:
All students aged 18 years and up, and the parents/guardians of students under the age of 18 years, who are registered for in-person rehearsals, lessons, or classes must complete a Student Screening Questionnaire webform on the morning of, or up to two hours before the student will enter the PdA building, or any authorized satellite site hosting PdA programs (“Facilities”). The webform can be accessed from the bottom menu of the PdA website.
A questionnaire must be completed for each student if more than one student per household participates in PdA programs on the same day.
The screening questionnaire is used to identify students:
- who may be experiencing COVID-19 symptoms, as characterized most recently by federal and provincial public health officials;
- have knowingly come into close contact with anyone who has tested positive for COVID-19 or who has been ordered to self-isolate (including a member of their household); and/or
- have travelled outside of Canada.
If you answer “yes” to any of the screening questions, or if the student is experiencing any of the symptoms listed after completing the questionnaire, contact the PdA registration desk (604 664 1636 ext. 0) as soon as possible.
- Do you or does anyone in your household have any of the following symptoms, either new or worsened (if not associated with allergies, chronic or pre-existing conditions): fever, chills, cough or worsening chronic cough, shortness of breath, sore throat, runny nose, loss of sense of smell or taste, headache, fatigue, diarrhea, loss of appetite, nausea and vomiting, and/or muscle aches?
- Have you come into close contact with someone who has tested positive for COVID-19 or who has been ordered to self-isolate in the past 14 days?
- Have you or has anyone in your household returned from travel outside of Canada (including USA) in the past 14 days?