View the Summer Safety Plan PDF

In effect: June 27 to Sep 6, 2021

Last updated March 29, 2021

Place des Arts’ (PdA) COVID-19 Safety Plan has been developed in consideration of Education, Offices, Recreation, Gyms and Fitness Centres, Museum/Gallery protocols as per the BC Ministry of Health, Fraser Health Authority, WorkSafe BC, the BC Ministry of Education and the BC Parks and Recreation Association. Place des Arts Summer Safety Plan is subject to change based on the most up-to-date Public Health Orders.

Table of Contents

  1. General Guidelines for all Students and Visitors
  2. PdA’s Additional Safety Measures and Modifications
  3. Safety Measures and Modifications for our In-Person Programs (camps, music, dance classes and private lessons, ceramics and fibre arts open studio and the Summer Theatre Troupe)
  4. Personal Protective Equipment (PPE)
  5. Cleaning Protocols
  6. Illness Policy and Procedure
  7. Additional Modifications and Safety Measures for Attending Camps In-Person Camps
  8. Camp Handwashing and Hygiene
  9. In-Person Camp Lunch and Snacks
  10. Liability Waiver Required
  11. Student Screening Questionnaire
  12. A Summary of Place des Arts’ COVID-19 Health and Safety Policies

1. General Guidelines for all Students[1] and Visitors[2]:

  • All students and visitors are asked to self-assess before entering the PdA building or any authorized satellite site hosting PdA programs (“Facilities”). Students and visitors should not enter if they are experiencing any COVID-19 symptoms (e.g., fever, chills, cough or worsening chronic cough, loss of sense of smell or taste, difficulty breathing, sore throat, loss of appetite, extreme fatigue or tiredness, headache, body aches, nausea or vomiting, diarrhea).
  • All students aged 18 years and up, and the parents/guardians of students under the age of 18 years, who are registered for any program(s) (e.g. in-person camps, classes, private lessons, open studio, Summer Theatre Troupe rehearsals) must complete a Student Screening Questionnaire webform on the morning of, or up to one hour before, the student will enter the Facilities. The webform can be accessed on the Place des Arts website either on the front-page banner, in the bottom menu or under the “Policies and Procedures” page. Upon arrival, students, or parents/guardians of students, will not be permitted to enter any classroom until it is verified at the Check-in Desk that their Student Screening Questionnaire has been completed.
  • All students and visitors are required to wear a mask[3] in all common areas of the Facilities.
  • Unless it is a requirement of their program or teacher, students may remove their masks once they are settled in their designated area in the classroom (i.e. desk, work area or taped square).
    Note: Students and visitors who are unable to wear a mask due to a psychological, behavioural or health condition, or a physical, cognitive or mental impairment are exempt from this policy. Visitors, please inform the staff person at the Check-In Desk (located by the main entrance) if you are exempt. Students, please email info@placedesarts.ca to notify us of your exemption and we will notify your teacher if necessary.
  • Students and visitors must enter through the Brunette Avenue main front entrance. Note: the underground parkade and access to the building through the parkade, is closed for the summer. Please use the outdoor parking lots.
    Place des Arts has developed a series of policies and protocols for our facility to reduce the risks associated with the COVID-19 pandemic.

[1] Students to PdA include those attending camps, session classes and private lessons, ceramics and fibre open studio and members of the Summer Theatre Troupe program
[2] Visitors to PdA include members of the public i.e. parents/guardians of students, delivery personnel, PdA collaborators/supporters, venue renters, etc.
[3] Masks are available for purchase at the Check-In and Registration Desks.

Place des Arts has developed a series of policies and protocols for our facility to reduce the risks associated with the COVID-19 pandemic.

2. PdA’s Additional Safety Measures and Modifications:

  • PdA will limit and monitor the building’s capacity and has installed floor markers and signage to manage pedestrian traffic flow and prevent congestion.
  • Hand sanitation stations have been placed throughout the building.
  • Transparent barriers have been installed at the Check-In and Registration Desks. Floor decals indicate appropriate spacing for patrons.
  • The designated waiting area has limited capacity. It is recommended that parents do not stay in the facility after they have dropped off their child(ren). Please adhere to signage and floor markings during drop-off and pick-up. Please ensure that PdA has your most up-to-date emergency contact information.
  • Public washrooms are available to students and visitors only.
  • Students and visitors are not permitted in the kitchen and café areas.
  • Food items are not available for sale.
  • If food items are brought to PdA, patrons are required to take food scraps, leftovers and containers with them.
  • All PdA employees, self-employed contractors and volunteers (“Workers”) are required to complete a health declaration prior to entering PdA for work purposes.

3. Safety Measures and Modifications for our In-Person Programs (camps, music, dance classes and private lessons, ceramics and fibre arts open studio and the Summer Theatre Troupe):

  • In-person class sizes have been reduced to accommodate social distancing requirements. Instructors moderate the movement of students in/out of classrooms and within the classroom (e.g., by spacing students out).
  • Camps, lessons and class times have been staggered to avoid crowding and to allow for cleaning and sanitizing between classes.
  • Rooms used for music, visual arts and ceramics have been configured to provide at least two meters between students. Additionally, transparent barriers have been installed in some visual arts rooms, and the ceramic arts and music classrooms.
  • Supplies, tools and equipment will not be shared with other students. Tools and equipment will be cleaned and disinfected before being reused.
  • Employees and instructors will follow classroom and program-specific (e.g., camps, dance, visual arts, ceramics, music, theatre) safety and cleaning protocols[4].

Dance and Theatre specific:

  • Rooms used for dance and theatre have been configured to ensure at least 7 square metres per person in the class including the teacher and if required, the classroom assistant.
  • When necessary, portable full-length transparent barriers are placed between students in theatre arts classes and/or rehearsals. Props and costumes will not be shared.
  • Equipment has been numbered (e.g., ballet barres) for student use to ensure appropriate physical distancing and to avoid contact between students.
  • Dance instructors will refrain from exercising during class, roaming around the classroom and providing hands-on corrections.
  • Dance instructors will avoid raising their voices or alternatively will use a microphone. Music will be kept at a low volume to reduce singing or shouting.
  • Dance students are required to follow instructors’ directions when entering and exiting the studio (e.g., students will be invited into class and dismissed from class one at a time to avoid crowding).
  • Dance students must bring their own towel or mat if doing floor work.
  • The doors of rooms used for dance will be opened to improve airflow between classes. Please respect the signage/temporary door barriers and allow our employees and instructors to clean, disinfect and reset the rooms for the next class.

[4] See Appendix I.

4. Personal Protective Equipment (PPE)

  • All students, workers, volunteers and visitors are required to wear a mask[5] in common areas of the Facilities.
  • Unless it is a requirement of their program or teacher, students may remove their masks once they are in their designated area in the classroom (i.e., desk, work area or taped square)

Note: Students and visitors who are unable to wear a mask due to a psychological, behavioural or health condition, or a physical, cognitive or mental impairment are exempt from this policy. Visitors, please inform the staff person at the Check-In Desk if you are exempt. Students, please email info@placedesarts.ca to notify us of your exemption and we will notify your teacher if necessary.

  • Workers will wear a mask, protective face shield and gloves when administering first aid.
  • Visual arts and music instructors will wear a mask at all times unless they are in their designated Instructor area (i.e., desk, work area or taped square). Dance and theatre instructors will wear a mask at all times.

[5] Masks are available for purchase at the Check-In and Registration Desks.

5. Cleaning Protocols:

  • Place des Arts cleaning staff will use BC Ministry of Health guidelines for cleaning and disinfecting our facility. This includes a two-step cleaning procedure for soiled areas: initially, a thorough cleaning using a neutral cleaner and then a secondary cleaning using an approved disinfectant.
  • Cleaning protocols specific to classroom activities and equipment have been established and will be followed.
  • High touch surfaces and areas will be cleaned after use.

6. Illness Policy and Procedure:

If a student or visitor arrives at PdA ill or with COVID-19 symptoms, or becomes ill and/or exhibits COVID-19 symptoms while at PdA, PdA employees will take the following steps:

  • Separate the symptomatic individual to an isolated area or a room with good airflow (e.g., where windows can be opened). If not already wearing one, the ill individual will be asked to put on a mask.
  • Where possible, all PdA employees will maintain a two-metre distance from the ill individual and wear a mask and protective face shield.
  • The employee will stay with the ill individual and fill out the PdA Incident Report. This information may be necessary if the ill individual later tests positive for COVID-19.
  • If applicable, the employee will inform the individual’s emergency contact to pick them up as soon as possible. Symptomatic/ill individuals should avoid taking public transportation.
  • The employee will contact 811 or the local public health unit to notify them of a potential COVID-19 case and seek further input.

Students and visitors with symptoms associated with COVID-19 may only return to PdA:

  • After self-isolating for a period of a minimum of 10 days from the onset of symptoms and until symptoms resolve, whichever is longer; or
  • Once they receive medical authorization to leave their home.

Note: If the student or visitor’s symptoms are due to allergies or other pre-existing medical conditions, they will be required to provide a doctor’s note before returning to PdA.

7. Additional Modifications and Safety Measures for Attending Camps In-Person Camps

  • New Pick-up and Drop-off procedures have been implemented. Please review the procedures for your camp in the Summer Fun! Guide.
  • Place des Arts will not be providing before- or after-camp care.
  • Students should not bring any unnecessary belongings to camp (e.g., toys, games).
  • Students will be reminded to create a personal space “bubble” and are encouraged to stay within it at all times.
  • Hybrid Camp students must purchase their own supplies and will be responsible for bringing their supplies to and from Place des Arts each day. Supplies cannot be stored at PdA. Art projects can be left throughout the week but must be taken home on Friday.
  • Day Camp students will receive tools, materials and equipment that they will use for the week. They will not be sharing any tools, materials or equipment with other children. Tools and equipment will be stored in personalized containers for the week. They will be disinfected and cleaned at the end of the week before being reused.
  • The HAPPY hygiene policy will be reviewed (see section 8) with the students every day.
  • Nut-Free lunch and snacks brought from home will be eaten outside, weather permitting, or indoors in their individual space.

8. Camp Handwashing and Hygiene:

  • Students will regularly sanitize or wash their hands for at least 20 seconds, according to health regulations. Staff will teach, practice and model good hand hygiene and respiratory etiquette (such as coughing or sneezing into the crease of your elbow and throwing tissues out immediately after use).
  • Hand sanitizer will be visible and available at locations throughout the facility. Staff will review this policy with students daily.

HAPPY Hygiene Policy

H = Hands to yourself and away from your face.

A = Avoid trouble, stay in your bubble.

P = Proper handwashing is important.

P = Please use your elbow when you have to sneeze or cough.

Y = You can do it!

9. In-Person Camp Lunch and Snacks:

  • PdA will not be selling snacks.
  • Place des Arts kitchen will be closed, so there will be no access to the microwave, sink or utensils.
  • Place des Arts is a nut-free zone, please ensure all food and drinks are nut-free.
  • Children will take home all food packaging, food scraps, utensils, etc. in the same container.
  • Children will not share food or drinks.
  • Send food in containers that your child(ren) can open by themselves. If your child(ren) cannot open the container, please use an alternative.

10. Liability Waiver Required

  • To participate in any in-person program, students, or parents/guardians of students under 18, will be required to agree to our 2020/2021 In-Person Program Waiver at the time of registration.

11. Student Screening Questionnaire:

All students aged 18 years and up, and the parents/guardians of students under the age of 18 years, who are registered for in-person classes, lessons, or rehearsals must complete a Student Screening Questionnaire webform on the morning of, or up to one hour before the student will enter the PdA building, or any authorized satellite site hosting PdA programs (“Facilities”).

The webform can be accessed on the front-page banner of the Place des Arts website, from the bottom menu of the PdA website or under the “Policies and Procedures” page.

A questionnaire must be completed for each student if more than one student per household participates in PdA programs on the same day.

The screening questionnaire is used to identify students:

  • who may be experiencing COVID-19 symptoms, as characterized most recently by federal and provincial public health officials;
  • have knowingly come into close contact with anyone who has tested positive for COVID-19 or who has been ordered to self-isolate (including a member of their household); and/or
  • have travelled outside of Canada.

If you answer “yes” to any of the screening questions, or if the student is experiencing any of the symptoms listed after completing the questionnaire, contact the PdA registration desk (604 664 1636 ext. 0) as soon as possible.

Screening Questions

  • Do you or does anyone in your household have any of the following symptoms, either new or worsened (if not associated with allergies, chronic or pre-existing conditions): fever, chills, cough or worsening chronic cough, shortness of breath, sore throat, runny nose, loss of sense of smell or taste, headache, fatigue, diarrhea, loss of appetite, nausea and vomiting, and/or muscle aches?
  • Have you come into close contact with someone who has tested positive for COVID-19 or who has been ordered to self-isolate in the past 14 days?
  • Have you or has anyone in your household returned from travel outside of Canada (including USA) in the past 14 days?

12. A Summary of Place des Arts’ COVID-19 Health and Safety Policies

Place des Arts has developed administrative protocols to ensure that Workers, students and visitors remain safe within our facility during the pandemic. These protocols are summarized in Table 1:

Table 1: Place des Arts’ COVID-19 Health and Safety Policies

Policy Description
Restart Plan PdA’s COVID-19 phased approach to reopening.
Safety Plan PdA’s COVID-19 health and safety plan for all facility users during the pandemic.
Policy and Procedure for Entering the PdA Facility Directive on how students and visitors enter the building during the COVID-19 pandemic.
PdA Directional Floorplan Floorplan illustrating pedestrian traffic flow and waiting areas in the basement, main floor and second floor of the PdA facility during the pandemic.
PdA Room Occupancies Room occupancies for PdA’s 1120 Brunette Avenue facility during the pandemic.
Renter Screening Questionnaire COVID-19 health and safety screening questionnaire for PdA rental parties.
Student Screening Questionnaire COVID-19 health and safety screening questionnaire for PdA students.
Volunteer Health Declaration COVID-19 health and safety declaration for PdA Volunteers.
Worker Health Declaration COVID-19 health and safety declaration for PdA Workers (staff, self-employed instructors, technicians, artists).
Check-In Lists Explains student check-in list protocol for staff.
COVID-19 Greeter and Waiting Area Attendant Daily tasks for COVID-19 Greeter and Waiting Area Attendant roles.
Building Contractors at PdA Instructions for staff to ensure building contractors follow PdA’s health and safety protocols.
PdA Facility Daily Cleaning and Disinfecting Log Daily facility cleaning and disinfecting log.
Cleaning and Disinfecting Cleaning and disinfecting protocols for the PdA facility during the COVID-19 pandemic.
PdA Room Cleaning and Disinfecting Protocols Protocols for cleaning and disinfecting PdA’s classrooms according to art discipline.
Piano Cleaning Protocols for cleaning and disinfecting PdA’s shared pianos.
PdA Air Quality and Ventilation Summary of PdA’s air circulation, HVAC and air quality equipment.
Illness in the Workplace Protocols for helping an ill individual (staff, student, visitor) during the COVID-19 pandemic.
PdA Student Isolation Protocol Protocol for instructor(s) to isolate a student with COVID-19 symptoms.
Executive Director Office Isolation Room Protocol for staff isolating a student/visitor/Worker with COVID-19 symptoms in the Executive Director’s office.
PPE Recommended procedures for using PPE at the PdA facility.
COVID-19 Communication and Training Plan Summary of PdA’s approach to health and safety during the COVID-19 pandemic.
Employee Safety Protocols COVID-19 health and safety protocols for PdA employees.
Self-employed Instructors, Technicians and Artists Safety Protocols COVID-19 health and safety protocols for PdA’s self-employed instructors, technicians and artists.
Volunteer Safety Protocols COVID-19 health and safety protocols for PdA Volunteers.
Temporary Work From Home Guidelines for PdA staff when working from home during the COVID-19 pandemic.
Emergency Communication Plan Plan for contacting all of PdA’s stakeholders in the event of a COVID-19 exposure, outbreak or public health-mandated closure.
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